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________________________________________________________________________________
Constitution
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Constitution of the Essex County Fencing Union
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The UNION shall be
known as the ESSEX COUNTY FENCING UNION and shall hereinafter in this
Constitution be referred to as the ECFU.
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The ECFU shall
comprise the geographical and administrative County of ESSEX.
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The objects of the
ECFU shall be:
a) To
organise County closed Individual Competitions at Senior, Novice and
Schools (National Age Group) levels, Team Competitions at all weapons,
and such Open Competitions as the ECFU may, from time to time,
determine.
b) To
organise coaching in the County.
c) To
organise courses (Personal Performance, Refereeing etc) within the
County.
d) To
ensure proper administration and use of funds, and the submission of
audited accounts annually to the ECFU Annual General Meeting, and to
the British Fencing Association Eastern Region.
e) To
keep proper administrative records including Minutes of Committee and
General Meetings.
f) To
provide one representative to serve on the B.F.A. Eastern Region
Committee.
g)
To
publicise and promote fencing within Essex.
h)
To
undertake such other duties as the Eastern Region Committee may, from
time to time, request.
i) To
advise the British Fencing Association, the B.F.A. Eastern Region, or
any other organisation, on any matter relating to fencing within
Essex.
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Membership of the
ECFU shall be open to clubs and schools within Essex who are affiliated
to the B.F.A., and to individuals resident in the County.
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The Officers of
the ECFU, hereinafter known as the Committee, shall consist of:
An Honorary
Chairman, and Honorary Secretary, and Honorary Treasurer, an Honorary
Schools Secretary, a Team Captain, an Honorary Match Secretary and
three Elected Members.
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The Committee
shall have the power to combine any of these offices except the office
of Chairman if circumstances dictate this. The Committee shall also have
the power to co-opt individuals, including professionals, onto the
Committee on a temporary basis from time to time, and fill vacancies
which arise between one Annual General Meeting and the next, if
circumstances dictate this. Professionals shall serve on the Committee
in accordance with conditions in the B.F.A. Bye-laws.
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The Committee
shall have the power to appoint a President and/or Vice-Presidents. Such
persons shall be entitled to attend Committee Meetings, but will not be
entitled to exercise a vote. They may be fencers or non-fencers,
amateurs or professionals. Such appointments shall be on an annual
basis, or on such other basis as the Committee may decide.
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No meeting of the
Committee shall be deemed convened unless a quorum of at least four
members is present. Each member of the Committee shall be entitled to
exercise one vote on any matter. In event of equality of votes, the
Honorary Chairman shall have a casting vote.
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An Annual General
Meeting of the ECFU shall normally be convened in November, to precede
the Annual General Meeting of the B.F.A. Eastern Region. Twenty-one days
written Notice of such a Meeting will be given to all affiliated Clubs
in the ECFU by the Honorary Secretary. With this Notice and Agenda for
the Meeting, the Honorary Secretary will circulate an unaudited copy of
the Annual Report and Accounts. The Committee shall be entitled to alter
the date of the Annual General Meeting as circumstances may, from time
to time, dictate.
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A quorum of the
Committee, or any FIVE affiliated clubs in the ECFU shall be entitled to
call an Extraordinary General Meeting, to discuss, and vote upon, any
matter, on written application to the Honorary Secretary. Such an
application shall include a summary of the business to be discussed at
the Meeting. Upon receipt of such an application, the Honorary Secretary
will circulate a Notice of Meeting, together with an Agenda, not less
than twenty-one days before such a Meeting is to be convened. No
business other than that specified in the Agenda, will be conducted at
any Extraordinary General Meeting.
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(a) Each
affiliated Club within the ECFU will be entitled to send one or more
representatives to attend Annual and Extraordinary General Meetings of
the ECFU. Each affiliated Club will be entitled to TWO votes only on any
matter. Each affiliated School Club will be entitled to ONE vote on any
matter. In addition, each member of the Committee shall be entitled to
exercise ONE vote. In event of equality of voting, the Honorary Chairman
shall have a casting vote.
(b) Each affiliated
Club within the ECFU will be entitled to send one voting delegate to the
Annual and Extraordinary General Meetings of the Region.
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The ECFU shall
hold a Bank Account, which will be administered by the Honorary
Treasurer. Payments out of the Account will be sanctioned by TWO
signatures from among the following members of the Committee who have
been duly authorised by the Committee:
(a)
Honorary Chairman
(b)
Honorary Secretary
(c)
Honorary Treasurer
No payment or
withdrawal in excess of £100 shall be made unless approved by the
Committee beforehand.
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The ECFU’s
Financial Year will run from 1 October to 30 September.
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The Committee
shall have the power to offer financial assistance to any individual or
team representing the ECFU in a competition, or otherwise participating
in a competition which is considered likely to bring credit to the ECFU
or it’s members, at the Committee’s discretion.
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The Committee
shall have the power to award County Colours to persons for
representative individual or team matches and competitions, upon the
recommendation of the Team Captain.
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Representative
individuals for matches and competitions shall be selected by the Team
Captain, whose decision will be subject to ratification by the
Committee.
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All property,
financial, and other Assets of the ECFU shall be vested in the
Committee, who shall acquire, dispose of, and have custody of them at
all times in the best interests of the County’s fencers and Clubs.
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No alteration or
addition shall be made to this Constitution except at an Annual or
Extraordinary General Meeting of the ECFU. Such alterations and
additions will require approval by a majority of at least TWO-THIRDS of
the voting delegates present. Any proposed alterations and/or additions
shall be circulated in full, in writing, together with appropriate
Notice of Meeting, by the Honorary Secretary.
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A proposal to wind
up the ECFU shall only be considered in a General Meeting. Approval of
such a proposal shall require a majority of at least TWO-THIRDS of the
voting delegates present.
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In the event of
the ECFU being wound-up, its affairs will be administered by the B.F.A.
Eastern Region. All the Assets of the ECFU will be handed over to the
B.F.A. Eastern Region Committee for safe custody. In the event of the
B.F.A. Eastern Region Committee disposing of any of the ECFU’s assets,
any surplus money which is realised by such a disposal will be
distributed equally to all existing, affiliated Clubs in Essex.
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